To ensure a smooth start to the construction phase of a project, ASHA makes all necessary efforts to help the bidders become familiar with the project design and how it will be realized. Important to this process is the organization of a pre-construction conference. Adcon arranges this conference to meet with the bidders. The efficient administration of this meeting includes organizing the meeting, preparing a detailed agenda, outlining known and foreseeable conflicts, recording minutes of the meeting and distributing meeting minutes and action items. Other pre-construcition planning tasks performed by ASHA include coordination with utility companies, zoning officials, conservation district officials, community members and press representatives as required, during the initial project planning and the design phases.